No Licence, No Training: Why Every Martial Arts Academy Needs to Automate Insurance Reminders (And How to Do It Without Breaking the Bank)
If you run a martial arts academy, you already know the golden rule: no student can train without being properly insured. It’s not just about compliance—it’s about protecting your students, your instructors, and your club’s reputation and legal standing.
But let’s be honest—keeping track of licence renewals manually is a nightmare. Spreadsheets go out of date, people forget to renew, and someone always falls through the cracks.
That’s where automation comes in.
With a platform like HighLevel, you can set up automated reminders that go out before insurance expires—making sure your students stay covered and your club stays protected.
🥋 How it Works with HighLevel
Here’s the short version:
Each student has a record in your CRM with their insurance expiry date stored as a custom field.
A simple workflow is triggered to start sending automated reminders—say, 30 days, 7 days, and on the expiry date.
If the student renews, you update their expiry date, and the system resets for next year.
You can even block class check-ins or pause communications until the licence is updated—keeping everything in sync.
“But isn’t HighLevel expensive?”
That’s a fair question—and one I hear a lot.
But here’s the kicker...
✅ Our starter plan includes up to 50,000 contacts and 10 staff logins for just £97/month.
That’s less than what most clubs pay for a few bits of standalone software—never mind full CRM, email, SMS, automation, appointment scheduling, pipelines, online forms, websites and more all in one place.
Cheap, eh? Especially when you consider what you get. You can see all of our pricing plans by clicking here.
What are the alternatives?
Here are some popular tools used by martial arts academies—and how they stack up:
Why Trust Us?
I’ve worked with martial arts academies, clubs and franchise groups to streamline their marketing and admin using HighLevel. I understand the unique challenges you face—especially around things like insurance tracking, student onboarding, and parent communication.
I don’t just recommend software—I help you set it up so it actually works for your club.
Whether you’re running freestyle karate, kickboxing, jiu-jitsu or a mix of everything, we can build a system that keeps your club running smoothly in the background, while you focus on teaching.
Want to See How It Works?
If you’d like to see how we automate licence renewals, class bookings, appointment reminders and more—book a free call and I’ll walk you through it, no jargon, no pressure.
👉 Click here to book your call
P.S. If your current system feels like it’s stuck in 2008, it might be time to upgrade. Your club deserves better—and your students do too.
