What’s the Best Software to Track My New Leads’ Progress?
Why HighLevel Opportunities is the smartest Pipedrive alternative for UK small businesses
One of the most common questions I get from UK business owners is:
“What’s the best way to track my new leads and see where they are in the pipeline?”
If you’ve ever tried managing leads in a spreadsheet, switching between platforms, or relying on tools that don’t talk to each other, you already know how quickly things fall through the cracks.
This is where sales pipeline software comes in – and the tool most UK businesses compare first is Pipedrive. But after working with UK coaches, agencies and SMEs across dozens of sectors, I can say confidently:
👉 HighLevel Opportunities is one of the strongest Pipedrive alternatives on the market – often better – and it costs far less.
Especially when you get it through MarketerM8, the HighLevel experts in the UK.
Let’s break it down.
Why UK businesses look to Pipedrive first
Pipedrive is well-known, simple to use, and great for visualising sales pipelines. Many British SMEs like it because:
It's easy to drag-and-drop deals between stages
It helps teams stay organised
It shows who needs follow-up and when
But once you look at the pricing - especially for teams - the problem becomes clear.
To access automation, advanced features, and anything beyond the basics, you need the Pipedrive Ultimate plan.
And that plan costs:
👉 £79 per seat, per month – billed annually.
“Per seat” means per user.
If you have a team of four people viewing, updating or managing leads, that’s:
£79 × 4 = £316 per month
Locked into a full year contract.
That’s before you add email tools, landing pages, automation, calendars, reviews or any of the marketing systems most businesses also need.
This is exactly where HighLevel stands out.
HighLevel Opportunities: A complete Pipedrive alternative for UK businesses
HighLevel includes a full sales pipeline system called Opportunities.
It lets you:
Track every lead from first enquiry to sale
Move opportunities through custom stages
Automate follow-up when a deal changes
Assign leads to team members
Tag and segment contacts
Trigger workflows
Add notes, tasks and reminders
Track conversion rates and pipeline value
View activity timelines for every lead
Integrate with forms, calendars and funnels
Pull in leads from ads and landing pages
Use it for sales, onboarding or fulfilment pipelines
If you’ve used Pipedrive before, HighLevel Opportunities will feel familiar – but more powerful because it connects to everything else in your business.
The price difference is huge – especially for teams
Let’s compare the two options honestly:
Pipedrive Ultimate:
£79 per user, per month
Billed annually (locked-in contract)
No funnels
No automation engine
No CRM-wide workflows
No email/SMS system included
No booking calendars
No reputation management
No website builder
No HighLevel-style integrations
HighLevel via MarketerM8:
£97 per month
Unlimited users
Cancel any time
Full CRM
Full automation engine
Booking calendars included
Pipelines & Opportunities
Email + SMS marketing
Funnels and websites
AI chat & lead capture
Social planning
Reviews system
Full UK-based support
For a UK business with a team of 3–10 people, this difference is enormous.
Example:
A team of 5 on Pipedrive Ultimate:
£79 × 5 = £395 per month, billed annually.
HighLevel with unlimited users:
£97 per month.
You save £298 every month, or over £3,500 per year – and you get far more capability.
Why UK businesses choose MarketerM8 over going direct
HighLevel is powerful, but most UK companies benefit from having a UK-based partner who understands:
British business culture
UK compliance
GDPR
How to structure pipelines that reflect actual UK sales processes
How to configure Opportunities properly
How to map follow-up that works in a UK market
Automation that aligns with UK communication preferences
That’s where MarketerM8 comes in.
We help UK businesses:
Set up pipelines that reflect your real sales and fulfilment process
Build automations that move leads automatically
Create follow-up that feels human, not spammy
Connect pipelines to calendars, forms and landing pages
Integrate lead capture from Google, Meta or landing pages
Train your entire team on HighLevel best practices
Replace multiple tools with one unified system
We’re not a software reseller.
We’re HighLevel implementation experts for UK SMEs.
Why HighLevel is the best pipeline system for UK businesses
Based on the businesses we support, HighLevel is ideal if you:
Want unlimited users without paying per seat
Want automation built into your pipeline
Want leads to move automatically when actions happen
Want one system instead of 6–10 disconnected tools
Want better follow-up without manual admin
Want a UK-based expert team to support you
Want a simple, scalable way to track leads
Want predictable pricing with no annual lock-in
If your team collaborates on leads, HighLevel becomes dramatically more cost-effective than Pipedrive.
Your next steps: three clear options
You now have three practical options for improving your lead tracking as a UK business:
1. Book a discovery call with MarketerM8 – the UK’s HighLevel experts
If you want the simplest path – with UK-based support, setup help and a clean, guided implementation – book a call.
👉 https://www.marketerm8.com/book-a-call
We’ll show you exactly how to use Opportunities to track leads smoothly and automate your follow-up.
2. Go directly to HighLevel and learn it yourself
You can subscribe to HighLevel’s £97/month plan on your own and try to build everything manually.
It’s powerful – but expect a few weeks of learning curves, testing and rebuilding.
Most UK founders who start alone eventually end up coming to us for support.
👉 https://www.gohighlevel.com/?fp_ref=ghl700311
3. Do nothing and keep juggling disconnected tools
You can stay on Pipedrive, spreadsheets, random CRMs and systems that don’t talk to each other.
But this usually leads to:
Missed leads
Patchy follow-up
Higher costs
Lower conversion rates
More stress across your team
Software should make your life easier – not harder.
Final thoughts
Tracking your leads shouldn’t be complicated, expensive or scattered across multiple tools.
HighLevel Opportunities gives UK businesses a clear, powerful, fully integrated pipeline system – without the per-user fees or annual contracts.
And with MarketerM8 as your UK HighLevel partner, you get a system that’s tailored to the way your business works.
When you’re ready to level up your lead tracking and automation, I’m here to help.
